Office Manager (Administrative)

Job Summary

The office manager is responsible for managing a variety of general office activities to support the company's operations by performing the following duties personally or through subordinate.

Job Responsibilities   

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement

• Oversee record retention and related processes for assigned business location(s). Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records

• Manage office staff personnel activities including HR onboarding, Kronos payroll and vacation/benefits

• Maintains office services by organizing office operations and procedures; designing filing systems; information management; accounting; order supplies; assigning and monitoring clerical functions

• Keeps management informed by preparing and reviewing operational reports and schedules to ensure accuracy and efficiency, identifying trends

• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records

• Plan, administer and control budgets for contracts, equipment and supplies; Manages supply inventory

• Oversee the maintenance and repair of office machinery, equipment, and electrical and mechanical systems

• Participate in committees to ensure safety at each location and be a resource to Corporate in relation to Safety, Benefits, New hires, On-Boarding and other human resource related subject matter at the locations in the region

• Coordinates activities of various clerical employees

• Other duties as assigned 

Qualifications

• At least two years of previous experience in office management

• Experience in a fast-paced environment

• Bachelor's degree or equivalent preferred

• Must have strong verbal and written communication skills; organizational skills

• Excellent time management

• Technical/Digital proficiency

• Planning and prioritizing

• Delegating and directing work

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) General Administration