Academic Program Specialist (Finance)
Dept Number/Name: 0-6401-000 / College of Public Health-Dean
College Division: USF Health-Coll Public Health
Salary Plan: Staff
Job Code/Title: 2200 / Academic Program Specialist
Hiring Salary/Salary Range: $42,000
Position Number: 00022353
ORGANIZATIONAL SUMMARY:
The Office of Academic and Student Affairs is responsible for recruitment, registration and yielding enhancements that impact the enrollment of all student-related academic matters of prospective and current students, both undergraduate and graduate, degree seeking and non-degree seeking students. The office interacts with the College of Public Health (COPH) academic departments and other administrative units within the college, in addition to the University Registrar's office, Graduate Admissions, and the Graduate School to plan, develop and implement academic services at the COPH. The office coordinates these services with students, faculty and staff across the USF system.
POSITION SUMMARY:
The Academic Program Specialist assists with self-funded accounts, registration, graduation, certification and scheduling for COPH. The incumbent performs specialized administrative work in support of an academic department, school or college. This position provides administrative coordination for assigned undergraduate and/or graduate programs, serving as a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.
RESPONSIBILITIES:
Build and update courses for the College of Public Health. Understand and implement use of historical data for future scheduling needs. Create reports that are sent out to other college units weekly. Audit schedule for accuracy, this includes classroom placement, 25live, faculty/department match and fees and attributes. Manipulation access in 25live. Create reports and audit classroom placements.
Work in Archivum and the shared email boxes; issue permits for contract courses and overrides for all restrictions. Assist students and faculty with determining the appropriate permit or override needed for student registration.
Assist with graduation certification. This includes student communication, printing transcripts and plans of study, conducting degree audits, verifying courses substitutions, course transfers, student enrollment and the CPH exam.
Verify student eligibility and register reduced rate students. Work with other University departments to remove holds, add attributes and assist with residency status. Audit reduced rate courses, attributes and fees. audit reduced rate students for attributes and correct course enrollment.
Trouble shoot and manipulate student academic records. Provide advanced customer service to students, faculty and staff.
Serve as one of the PPOs for B-W-COPH in Banner Document Management Suite (BDMS), the University document storage and workflow system. Scan and index all paper forms received by the unit. Assist with training others on BDMS.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
Experience in BANNER. Experience building courses in BANNER. University experience with course scheduling, registration, graduation and graduate certificates.
SPECIAL SKILLS/TRAINING:
Proficient in Word and the basic functions of Excel
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38554
Posting Date: 01/14/2025
Posting End Date: 01/28/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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