Administrative Assistant II (Finance)

Department: Social Sciences

Salary: $36,294 - $39,470 (Commensurate with Experience/Education)

Description:

This position is 100% on campus
Job Summary

The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.

Duties

• Provides general assistance and information to students, faculty, and staff as required.
• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards.
• Maintains records relating to administrative, financial, and human resources matters.
• Prepares expenditure and personnel documents; assists with budget reconciliations.
• Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments.
• Prepares and distributes communications and correspondence on behalf of others.
• Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures.
• Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements.
• Assists with coordinating events; attends and assists at events as required.
• Maintains departmental inventory.

Marginal Duties

• Performs all other duties as assigned.
• Performs tasks related to specific department/college.

Supervisory Responsibilities

Direct Reports:

• May supervise student employees

Delegation of Work:

• May assign work to subordinate(s)

Supervision Given:

• May supervise the work of student workers

Qualifications

Required Education:

• 30 hours of college course work

Required Experience:

• Minimum of two (2) years of related job experience

License/Certification:

• None required

Preferred Qualifications

• None

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of general office and administration tasks and equipment.
• knowledge of relevant university policies and procedures.

Skills:

• Good technical skills, including strong proficiency in MS Office and PeopleSoft.
• Strong analytical and problem-solving skills.
• Excellent interpersonal, communication, and customer service skills.
• Good attention to detail.
• Strong organizational skills.

Abilities:

• Ability to work in a timely manner.
• Ability to multitask.
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community.

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment.

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements.
• Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.
• Must have precise hand-eye coordination and the ability to identify and distinguish colors.
• Must have the ability to move items of up to 40 lbs.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The policy of the University of Houston-System and its universities is to ensure equal opportunity in all its educational programs and activities, and all terms and conditions of employment without regard to age, race, color, disability, religion, national origin, ethnicity, military status, genetic information, sex (including gender and pregnancy), sexual orientation, gender identity or status, or gender expression, except where such a distinction is required by law.