Business Support II (Finance)

POSITION TITLE: Business Support II (Full-Time Regular) (Classified)
REQUISITION #: req7919
DEPARTMENT: Comm Dev & Neighborhood Svcs
LOCATION: 281 OFFICE BLDG
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $39,895.00 - 59,843.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $44,000.00 - 54,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 12/22/2024.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

The City of Fort Collins is looking for a Business Support ll to join our Community Development and Neighborhood Services department as a member of the Administrative Services Team. This is a full-time salaried position with the City with an anticipated hiring salary range of $44,000-$54,000 a year! The Business Support ll is a critical role within our organization; your primary responsibilities will involve engaging with external and internal customers through phone and email interactions, focusing on Code Compliance, invoicing, and records management. Serving as the initial point of contact, you will be responsible for sending out violation letters, conducting thorough research for accurate information, and processing payments for Code Compliance. The role also includes efficient records management, involving the manipulation of data to generate comprehensive reports. The role also involves ensuring smooth day-to-day operations by managing administrative tasks, facilitating communication, and offering support to external and internal customers. If you're looking to join a dynamic team and play a pivotal role in supporting our Community Development and Neighborhood Services department, we encourage you to apply! This opportunity is ideal for a candidate with 3-5 years of related experience or an equivalent combination of education and experience. We are looking for someone with a passion for organization and customer service, to bring their skills in attention to detail and communication to the City!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Establishes and maintains effective office systems and procedures, including supply inventory.
• May provide customer service for internal customers and citizens, including explanation and interpretation of policies and procedures, in person and via telephone.
• Responsible for supporting a specific project or program for a department or division as assigned.
• Enters data, compiles records and reports; tabulates or posts data; may develop and maintain data bases.
• Compiles and organizes materials for various programs and/or projects.
• Provides clerical support including preparing or answering correspondence; may open and route incoming mail and prepare outgoing mail.
• May conduct marketing and sales activities.
• May provide basic financial support through fee collection, data entry and tracking.
• May coordinate schedules for meetings, training, or travel; may prepare agenda for and transcribe minutes at meetings.
• Acts as liaison to other City offices.
• May administer document and record management systems.

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Ability to use records management, accounting, word processing, presentation, web development, and graphics software.
• Knowledge of basic math and/or accounting.
• Ability to enter data accurately; use spreadsheet and database software.
• Ability to respond effectively to customer service requests.
• Ability to communicate effectively orally and in writing.
• Good organization skills; attention to detail; multi-tasking skills.
• Ability to understand a total process flow and ensure that all details of a task are accomplished properly.
• Basic understanding of finance or budget management processes and procedures.
• Ability to work under moderate supervision and to exercise independent judgement as required.

Required Qualifications

MinimumPreferredHigh School Diploma or GED High school diploma or general education degree (GED)College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees College or technical school level coursework in business, or finance (Associates degree preferred)

Experience Requirements

• Minimum of three to five years related experience; or equivalent combination of education and experience.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Business Support II

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.Job Summary

The City of Fort Collins is looking for a Business Support ll to join our Community Development and Neighborhood Services department as a member of the Administrative Services Team. This is a full-time salaried position with the City with an anticipated hiring salary range of $44,000-$54,000 a year! The Business Support ll is a critical role within our organization; your primary responsibilities will involve engaging with external and internal customers through phone and email interactions, focusing on Code Compliance, invoicing, and records management. Serving as the initial point of contact, you will be responsible for sending out violation letters, conducting thorough research for accurate information, and processing payments for Code Compliance. The role also includes efficient records management, involving the manipulation of data to generate comprehensive reports. The role also involves ensuring smooth day-to-day operations by managing administrative tasks, facilitating communication, and offering support to external and internal customers. If you're looking to join a dynamic team and play a pivotal role in supporting our Community Development and Neighborhood Services department, we encourage you to apply! This opportunity is ideal for a candidate with 3-5 years of related experience or an equivalent combination of education and experience. We are looking for someone with a passion for organization and customer service, to bring their skills in attention to detail and communication to the City!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Establishes and maintains effective office systems and procedures, including supply inventory.May provide customer service for internal customers and citizens, including explanation and interpretation of policies and procedures, in person and via telephone.Responsible for supporting a specific project or program for a department or division as assigned.Enters data, compiles records and reports; tabulates or posts data; may develop and maintain data bases.Compiles and organizes materials for various programs and/or projects.Provides clerical support including preparing or answering correspondence; may open and route incoming mail and prepare outgoing mail.May conduct marketing and sales activities.May provide basic financial support through fee collection, data entry and tracking. May coordinate schedules for meetings, training, or travel; may prepare agenda for and transcribe minutes at meetings.Acts as liaison to other City offices.May administer document and record management systems.
Management Responsibilities

No