Assistant Staff Analyst (Project Management)

Salary Range: $35.23-$50.83 per hour

SUMMARY

Under the supervision of the Mental Health Program Manager (MHPM), the Assistant Staff Analyst (ASA) will function as a Program Manager (PM) to manage and support the implementation and overall grant deliverables of a psychosocial Mental Health (MH) and Substance Use Disorders (SUD) program that services for high-risk perinatal and post-partum patients through face-to-face and telehealth modalities.

The Los Angeles County Department of Health Services (DHS) Women's Health Programs and Innovation (WHPI) Perinatal Resources to Optimize Mental Health Interventions and Substance Use Treatment Excellence (PROMISE) mental health component works to integrate a range of services needed to comprehensively address perinatal MH and SUD screening, assessment, and service delivery needs. This is a lead position to work closely within the conglomerate of WHPI grant initiative programs, in a lead managerial role working with DHS OB/GYN medical centers and outpatient clinics, with non-County providers, such as Federally Qualified Health Centers (FQHCs) and non-DHS hospitals, among other stakeholders.  

The incumbent will work in the program planning, development, implementation, and evaluation activities including but not limited to 1) administration of program services, and program data, 2) collaboration within WHPI, county and non-county stakeholders, and 3) compliance monitoring and quality improvement activities.

ESSENTIAL FUNCTIONS

• Adheres to and monitors adherence to HIPAA privacy and confidentiality standards and practices.
• Support the departmental, divisional, and programmatic organizational structure and the accomplishment of administrative grant funding objectives and deliverables.
• Lead and participate in WHPI and DHS intra-departmental meetings to collaborate with all stakeholders for the successful development and implementation of program activities and collaborations. Establish and maintain multi-disciplinary collaborative relationships with internal and external agencies and community-based networks.
• Work closely with the WHPI Management and Finance teams, to support the timely operations related to the budgetary financial management.
• Prepare, analyze, and execute budget requests, factoring costs/benefits, and future program needs.
• Work internally with WHPI Management teams and other stakeholders to achieve compliance of grant initiative goals, objectives, and deliverables.
• Prepare and summarize findings and make recommendations when appropriate, as requested by program financial management lead.
• Assist in the program's administration including but not limited to coordination of travel requests, supplies, and other administrative duties, as requested.
• Communicate clearly, professionally, and effectively.
• Organize and maintain budget, personnel files, and records.
• Attend and participate in relevant and required training as assigned.
• Other duties may be assigned as needed.

REQUIRED EDUCATION AND EXPERIENCE

A master's degree in Public Health or related field in health and/or social sciences and public or healthcare administration from an accredited university or program.  At time of filing, applicant must attach a valid legible photocopy of degree diploma and/or transcripts. Applications received without educational evidence of the required master's degree will be disqualified.

PREFERRED KNOWLEDGE, SKILLS, AND ABILITIES

• High level of proficiency in MS Office Suite, especially MS Excel, and other financial online administrative management software systems. Applicant may submit legible copies of certificates to substantiate proficiency.
• Ability to develop, analyze and summarize financial and administrative documents such as budgets, policies, job descriptions, to management, supervisors, and line staff, as requested.
• Demonstrated experience in executing support of managerial operations based on programmatic objectives.

 ONLINE APPLICATION REQUIREMENTS

At a minimum, candidates need to submit/upload electronic copies of a resume describing education to include training certifications, and relevant paid and volunteer experience – relevant to the job description essential job functions. Applications need to include legible copies of education diplomas/transcripts as applicable.

A cover introductory letter may be submitted while not required.

Legible copies of certificates to substantiate proficiency in skills, knowledge and abilities may be submitted.

Applications without supporting documentation at the time of application or no more than 15 days after the initial application will not be included in the candidate pool.

If hired, candidates must successfully pass a live scan as part of the hiring process.

Review of job description at https://helunahealth.org/join-our-team/ is suggested, especially if applying to the position from a third-party online application.

WORK SCHEDULE

Regular work schedule is Monday through Friday 8 a.m. to 5:30 p.m. Telework available as approved.

Certificates/Licenses

A valid California driver's license, proof of vehicle insurance, and reliable transportation or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Successful clearing through the Live Scan and Health Clearance process with the County of Los Angeles. 

PHYSICAL DEMANDS

Stand                                 Frequently

Walk                                  Occasionally

Sit                                     Frequently

Handling                           Frequently

Reach Outward                 Occasionally

Reach Above Shoulder      Occasionally

Climb, Crawl, Kneel, Bend Not applicable         

Lift / Carry                         Not applicable

Push/Pull                           Not Applicable        

See                                   Not Applicable        

Taste/ Smell                       Not Applicable        

Not Applicable         Not required for essential functions

Occasionally            (0 - 2 hrs./day)

Frequently             (2 - 5 hrs./day)

Constantly               (5+ hrs./day

WORK ENVIRONMENT

General office setting, indoors temperature controlled, telework available as approved.

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

See job description