Warehouse Coordinator (Finance)

POSITION PURPOSE:
The Warehouse Administrator will work in Invoicing, Batching, and/or Returns
Invoicing - Responsible for various Data entry; ensuring Drivers Invoices are accurate and ready for an On
Time Departure.
Batching - Responsible for Batching computer applications, warehouse paperwork and truck departure
schedules.
Returns - Responsible for inspection accuracy and to return product into slots.

Shift starts 8pm or later

ESSENTIAL FUNCTIONS AND BASIC DUTIES:
Invoicing
• Accurate data entry of credits, printing and matching credits to proper Dispatch route.
• Accurate data entry of pick pages; resulting in the printing and collating of invoices for specific
customers and Dispatch routes.
• Data entry for the printing of Tote/Box Labels for various departments.
• Data entry, printing and faxing of order modification's and revised orders.
• Data entry of Quality Controlled orders.
Batching
• Checks with supervisor or manager for any changes in schedules or nightly routines.
• Batches trucks in the order of departure.
• Informs shipping clerk, foreman or supervisor if a work area is late.
• Deletes Pre-wave automatic replenishment.
• Confirms, uploads, and batches to ensure that truck runs are printed correctly,

• Runs an open order status and prints to further verify that all stops have been batched properly.
• Prints correct number of copies of all the paperwork for printed truck runs. Gives copies to invoicing,
Repack and shipping departments.
• Flags the system when Batching is complete.
Returns
• Responsible for checking for and correcting product discrepancies.
• Responsible for distinguishing damage product and separating it.
• Responsible for returning product into slots in timely matter.
• Put away all returns daily. (dry, chill and freeze)
• Salvage any damaged cases and repair if possible.
• Will also perform all other assigned duties by warehouse management.
• Will work overtime as needed to complete job.
• Will accurately put all entries in RF system.
• Perform duties in accordance with Hazard Analysis Critical Control Points (HACCP) and Safe Quality
Food (SQF) policies and procedures, as appropriate for location.

QUALIFICATIONS:
EDUCATION/CERTIFICATION:
High School Diploma or GED GED Certification and/or equivalent related experience
REQUIRED KNOWLEDGE:
Understanding of Safety guidelines
One or more years of invoicing experience
Strong knowledge of applicable Bakco functions and RF systems
EXPERIENCE REQUIRED:
Picking experience.
Warehouse/Operations experience preferred but not required
Proficient experience working with Microsoft tools such as; Outlook, Excel and Word.
SKILLS/ABILITIES:
Good communication skills and the ability to multi-task.
Detail orientated.
Ability to work under deadlines.
Self-motivated and able to work with minimal supervision.
Good attitude and works well with others.
Have an understanding of procedures in other areas of the warehouse for a more global understanding of all processes.

INTENT AND FUNCTION OF JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that
qualified employees are selected. They are also essential to an effective appraisal system and related
promotion, transfer, layoff, and termination decisions. Well constructed job descriptions are an integral part
of any effective compensation system.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been
included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements,
skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by
supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to
reasonably accommodate disabled individuals. However, no accommodations will be made which may
pose serious health or safety risks to the employee or others or which impose undue hardships on the
organization.
Job descriptions are not intended as and do not create employment contracts. The organization maintains
its status as an at-will employer. Employees can be terminated for any reason not prohibited by law