Administrative Assistant III (Administrative)

Salary Range: $29.57-$42.67 per hour

SUMMARY

The Administrative Assistant III provides high-level administrative and digital support to a Director in the LA County Department of Health Services. This role ensures seamless operations by managing schedules, coordinating meetings, drafting documents, and maintaining digital content. The ideal candidate is detail-oriented, highly organized, and proficient in administrative and creative tasks, including website updates, Canva design, and digital communication.

ESSENTIAL FUNCTIONS

• Director Support: Manage calendars, schedule meetings, coordinate travel, and draft/edit communications on behalf of the Director.
• Administrative & Organizational Support: Maintain digital files, handle correspondence, prioritize requests, and streamline workflows.
• Digital & Creative Support: Update websites (WordPress, SharePoint), create visual materials in Canva, and design digital newsletters and infographics.
• Event & Project Coordination: Plan and execute key projects, including recognition events, surveys, and training sessions. Track timelines and manage logistics.

NON-ESSENTIAL FUNCTIONS

• Provide general office support as needed.
• Assist with other administrative tasks based on department needs.

JOB QUALIFICATIONS

The ideal candidate has strong organizational and communication skills, along with technical proficiency in digital content management. They can manage multiple priorities and work independently while maintaining confidentiality.

Education/Experience

• 5+ years of experience as an Executive Assistant, Project Coordinator, or Administrative Manager.
• Experience in public sector, healthcare, or workforce engagement roles (preferred).

Certificates/Licenses/Clearances

• Successful clearing through the Live Scan process with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Exceptional writing, editing, and communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, Zoom, and Teams.
• Experience with website content updates (WordPress, SharePoint).
• Strong Canva skills for creating reports, presentations, and marketing materials.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Discretion and professionalism in handling confidential information.
• Basic knowledge of HTML, email marketing, and social media management (preferred).

PHYSICAL DEMANDS 

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 25 lbs

Push/Pull: Occasionally - Up to 25 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

See job description