Executive Assistant (Finance)
JOB DESCRIPTION
The Position
We are hiring for an Administrative Assistant to support the Pittsburgh Branch. The role will also support the Baltimore Branch, remotely, with similar responsibilities. This position requires the ability to manage multiple priorities, anticipate needs, and independently handle a wide variety of tasks and decisions. The ideal candidate must be able to provide personalized and confidential executive assistance with discretion and judgement, display a high degree of professionalism when dealing with key executives and business partners, and be able to work independently. The position may also provide occasional support to business segment leaders within the Pittsburgh Branch.
Chubb's Pittsburgh Branch is an 80 person operation with staff representing all lines of underwriting as well as claims and risk engineering. The branch works with more than 100 agents in Western Pennsylvania and West Virginia, and generates more than $270 million in written premiums annually. The branch is located in downtown Pittsburgh.
Chubb's Baltimore Branch is a 12-person operation with more than $200 million in written premium. The branch is located in Columbia, Maryland and oversees Chubb's operations in that state.
Responsibilities
- Participate in planning and provide administrative support for branch meetings, initiatives, and special events.
- Assist with creating effective presentations, reports, and other internal and external communications.
- Support facilities-related activities for the Pittsburgh Branch
- Schedule and coordinate travel arrangements
- Prepare and submit expense reports
- Assist with meeting preparation and scheduling
- Respond to regularly occurring requests for information
- Maintain a proactive diary of items, including proactive support and follow-up items as needed.
- Maintain schedules and calendars.
- Assist with agency appointments, licensing, and coordination agency support.
- Coordinate, plan, and lead branch social, volunteer, and holiday events.
- Perform other duties as assigned.
QUALIFICATIONS
Requirements
- Proficiency
ABOUT US
Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.
