Business Operations Coordinator (Administrative)

University of Oklahoma Athletics Department is looking for a highly organized, self-motivated, enthusiastic member to join the Business Operations as the Business Operations Coordinator.This position will be primarily responsible for A/P, invoice management, purchase orders, and vendor relations.

Essential Functions:

• Assists with general administrative tasks such as data entry, filing, scanning documents, copying, monitoring and responding to the Athletics
• Business Office email and incoming phone calls
• Manages and maintains accurate records, files, documents, and databases, ensuring compliance with university and department policies and procedures 
• Maintains and reviews small dollar purchase orders, RFP process, department coding masters, card management 
• Assist with purchasing duties for the division/department, including creating requisitions, purchase orders, and invoice management and processing while ensuring compliance with university, state, and departmental regulations 
• Collaborate with vendors and departments to ensure timely processing and payment of invoices, including proper coding while adhering to guidelines 
• Trains and provides customer service on the purchasing process and Supplier Onboarding for new departmental vendors  
• Assists with monthly review of 1099 report this includes collection and reporting of tax related information for the 1099 recipient 
• Assists with the completion of annual reports, audits 
• May assist with the management of non-cash benefits to employees on a monthly basis this includes but not limited to non-cash benefit items such as tickets, excess per diem, family travel, etc. 
• Other duties as assigned 

Required Education and Experience: High School Diploma/GED, AND:

• 36 months office, clerical, booking, or administrative experience.

Skills:

• Excellent customer service skills 
• Proficient navigating and maintaining databases 
• Advanced excel skills with ability to build and manipulate spreadsheets 
• Able to understand a chart of accounts and code entries to proper account 
• Basic computer skills 
• Proficient knowledge of Microsoft Office 
• Detail oriented for accuracy of data and information 
• Highly organized and able to handle multiple projects and deadlines 
• Able to produce reports and complete work within deadlines 
• Strong initiative to solve problems 
• Able to work well with interdepartmental teams and initiatives 
• Must be able to perform basic data analysis 

Certifications or Licenses: None

Working Conditions:

• Standard office environment
• Prolonged periods of sitting at a desk, working on a computer
• Ability to engage in repetitive motion and communicate effectively

Departmental Preferences:

• Bachelor's Degree, preferably in Accounting or Finance, or equivalent combination of education/job related experience, and at least one year of related experience
• Accounting or equivalent experience
• Experience with intercollegiate athletics
• Experience with University accounting systems (ARMS, PeopleSoft, etc.) 
• Able to gain and maintain working knowledge of university, Conference, and NCAA rules and regulations
• Able to gain and maintain proficiency in PeopleSoft

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.